How to Export Contacts and Email Lists from GoHighLevel (Step-by-Step 2025 Guide)

TL;DR

GoHighLevel lets you export contacts and email lists directly from the Contacts section.
You can filter by tag, funnel, membership, or offer, then export all records as a CSV for email campaigns or analytics.

Why Export Contacts in GoHighLevel

• Back up your data or share with your marketing team.
• Import contact lists into external email platforms if needed.
• Segment users by funnel, tag, or course enrollment.
• Analyze email performance, lead sources, or conversions outside GHL.

Step-by-Step: Export Contacts in GoHighLevel

1. Open Contacts
   • In your GoHighLevel dashboard, click Contacts from the left sidebar.
2. Apply Filters
   • Use More Filters to narrow down by:
     • Membership offers
     • Tags or campaigns
     • Funnel pages or stages
     • Contact fields like city, date added, etc.
3. Example: Export Course Subscribers
   • If you have a membership course (e.g., Amazing ChatGPT Free Course):
     • Go to Membership → Offers.
     • Select the relevant offer.
     • Apply the filter to show enrolled members only.
4. Select All Contacts
   • By default, GoHighLevel shows 20 contacts per page.
   • Click Select All → Select all [X] records to include the full list.
5. Export as CSV
   • Click the Export Contacts button at the top.
   • Your CSV file downloads automatically with names, emails, phone numbers, and tags.
6. Reimport or Use Externally
   • Upload the exported file to another system (e.g., Mailchimp, ActiveCampaign, or another GHL account).
   • You can also store it as a backup for compliance or reporting.

Pro Tips

• Keep exports clean: Regularly remove inactive contacts to maintain CRM performance.
• Tag before exporting: Helps segment lists easily later.
• Automate exports: Use GoHighLevel’s Workflow triggers to send new contacts to Google Sheets automatically through Zapier or webhooks.

Limitations

⚙️ Only users with Admin or Manager roles can export contacts.
📁 CSV format only (no native Excel export).
📈 Email activity data (open, click) isn’t included in exports—use the Email Reporting dashboard for that.
🔒 Data exports respect your agency’s user permissions, so subaccounts can’t export each other’s data.

Example Use Case

A digital course creator running a free AI course wants to follow up with everyone who opted in.
They:

1. Filter contacts by the Perplexity Free Course offer.
2. Select all enrolled users.
3. Export them to CSV.
4. Upload to a newsletter automation inside another GoHighLevel subaccount.

Common Questions

1. Can I export all contacts at once?
Yes, use the “Select all X records” option to include all results beyond the visible page.

2. What format are exports in?
All exports are in CSV format, ready for import into Excel, Sheets, or other CRMs.

3. Can I automate exports?
Not directly, but you can use Zapier or Pabbly integrations to sync contacts to Google Sheets.

4. Will exporting remove contacts?
No. Exporting only copies data; it doesn’t delete or move contacts.

5. Can I export membership users only?
Yes, by filtering contacts by the Membership → Offer that they purchased or joined.