GoHighLevel for Window Cleaning and Solar Panel Cleaning: Automate Pane Counts, Routes, Weather, Maintenance

TL;DR
Window and solar cleaning lose profit when quotes lag, routes zigzag, and wind or rain force last minute changes. GoHighLevel captures every lead, counts panes with photo prompts, prices by pane and ft²/m², batches routes by zone, applies weather logic, collects payments, triggers reviews, and books maintenance plans. Less admin, tighter days, higher repeat rate.

Pain points you are paying for

• Slow quotes, prospects hire the first cleaner who replies.
• Vague intake, crews arrive without poles, ladders, or resin.
• Routes cross the city, drive time burns margin.
• Wind or rain forces cancellations, the week collapses.
• No system for quarterly windows or semi annual solar cleans.

What the system does

• Capture all calls, forms, and Google messages into one CRM.
• Qualify in 90 seconds, storeys, pane count, in or out or both, frames or tracks, screens, solar array size.
• Photo intake with prompts, front elevation, worst section close up, solar array wide shot.
• Price range rules by pane and ft²/m², shown before booking to set expectations.
• Book morning or afternoon windows with drive buffers.
• Route batching by postcode cluster, cap daily km per crew.
• Weather logic for wind and rain thresholds with batch reschedules.
• Payments card on file, deposit links for large sites.
• Reviews request at 2 hours, templated replies.
• Maintenance nudges, windows every 90 to 120 days, solar every 6 months.

Fast quote flow that converts

1. Lead submits form or calls.
2. AI asks storeys, inside or outside or both, rough pane count, screens yes or no, tracks yes or no, solar array size if present.
3. Client uploads 3 photos, front elevation, one side elevation, solar array if any.
4. System shows a realistic price range and two available time windows.
5. Client picks a window, receives prep notes and access checklist.
6. After site, itemized quote arrives with one tap accept and payment link.

Intake fields that keep quotes accurate

• Storeys, 1, 2, 3 or more.
• Pane count, rough count is fine, helper table provided.
• Inside, outside, or both.
• Screens count, yes or no, approximate number.
• Track cleaning, yes or no.
• Hard water stains present, yes or no, photo required.
• Solar array size, ft²/m² or panel count.
• Access notes, ladder safe ground, roof pitch, balcony, restricted hours.
• Water source on site, yes or no, TDS note optional.
• Photos, front elevation, side elevation, solar array wide.
• Map pin for routing.

Example pricing rules, use as your knowledge base

Adjust to your market and crew costs. Keep ranges visible to reduce haggling.

State the range in chat or on the call, confirm final in the digital quote, store consent by SMS or email.

Route and schedule logic that protects margin

• Cluster jobs by postcode, aim for 10 to 15 km zones per crew per day.
• Enforce buffers of 15 to 25 minutes between jobs.
• If a crew does not accept in 2 minutes, auto route to the next available crew in the zone.
• Wind above threshold or rain probability high inside 24 hours, batch move the day, send first pick reschedule links.
• Block interior only jobs during severe weather, offer exterior only swaps on clear afternoons.
• Keep a short job hotlist, small residential exteriors near each zone to fill gaps.

High impact automations

• Missed call text back in 15 seconds with intake link and photo prompts.
• Pane helper inside the form, quick guide to count panes from photos.
• Quote chasers at 12 and 36 hours with quick Q and A link.
• Deposit link for large homes or commercial sites, 10 to 20 percent.
• Crew checklist SMS, poles, resin or DI tank, pads, ladders, harness if needed.
• Weather reschedule batch notice with first pick links.
• Review request 2 hours after completion, reminders at day 3 and 7.
• Maintenance campaigns, windows every 90 to 120 days, solar at 6 months, seasonal offers.

Scripts that convert

• First reply, “Share storeys, rough pane count, and 2 photos. I will give you a price range in under a minute.”
• Range anchor, “Two storey, about 38 panes in and out typically lands between 260 and 380 CAD. Want the next morning or afternoon window”
• Solar add, “Solar arrays run 3 to 6 CAD per m² with pure water only. Panels stay cooler and hold output better when clean.”
• Close, “I have Wednesday 09:00 to 12:00 or Thursday 13:00 to 16:00. I will send prep and access notes now.”

Metrics to track weekly

Real example, compact

A Markham window and solar cleaner added pane helpers and zone routing. In 50 days, 268 inquiries, 80 percent intake completion, 147 bookings, average ticket 260 CAD, daily km per crew cut from 78 to 46, maintenance rebook tags set for 89 clients, review volume from 10 to 37.

Owner insights

• Pane counting plus photos beats free quote visits for speed and win rate.
• Water fed poles and DI resin need a crew checklist, missed resin kills day quality.
• Batch reschedules with first pick links prevent angry calls.
• Maintenance plans smooth cash flow outside peak months.

Setup blueprint in GoHighLevel

1. Intake form, storeys, pane count, in or out or both, screens, tracks, solar ft²/m², access, photos, map pin.
2. Voice AI for calls, push to form or book a window directly.
3. Quote templates with line items for panes, screens, tracks, solar, stain removal.
4. Stripe connected, deposits for larger jobs, balance links on completion.
5. Workflows, missed call text back, quote chasers, weather moves, crew checklists, reviews, maintenance.
6. Zone calendars and crew capacity caps per day.
7. Test with 20 real leads, tune ranges, buffers, and weather thresholds.

FAQs

How do I stop scope creep on site
Collect pane counts and photos up front. Quote tracks, screens, and stain removal as separate lines. Require tap to approve.

What weather rules should I use
Set wind and rain thresholds. Batch move impacted days 12 to 24 hours in advance and offer first pick links.

Do I need deposits
For large residential or commercial, take 10 to 20 percent. For small homes, balance on completion is fine.

How often should I schedule maintenance
Windows every 90 to 120 days, solar every 6 months. Set reminders and offer small bundle savings.

Can I sell interior only or exterior only
Yes. Offer both, explain that exterior cleans benefit most from water fed poles, interiors require access notes.

Commercial next steps

• Start a free GoHighLevel trial and deploy the window and solar snapshot with intake, quotes, routing, weather logic, and maintenance.
• Train crews on pane counting, DI resin checks, and safe access notes.
• Turn on quarterly window and semi annual solar campaigns to build predictable repeat revenue.