GoHighLevel for Gutter Cleaning and Guards: Automate Biannual Reminders, Quotes, Rain Alerts
GoHighLevel makes gutter work predictable. You price from metres and photos, batch routes, move weather days in one step, collect payments, and keep clients on biannual plans with guard upsells.
TL;DR
Gutter work is seasonal, repeatable, and easy to systemize. GoHighLevel captures leads, prices by linear metres, books windows, batches routes, reschedules for weather, collects payments, requests reviews, and runs biannual reminders. Add guards and minor repairs to lift margins.
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Pain points you are paying for
- Leads spike in spring and fall, quotes lag, prospects hire faster competitors.
- Incomplete intake, crews arrive without ladders, hose, or fittings.
- Jobs scatter across the city, drive time kills profit.
- Rain and wind cancel work, reschedules become a mess.
- No system for biannual cleans or guard upsells, repeat revenue leaks.
What the system does
- Capture all calls, forms, and Google messages into one CRM.
- Qualify in 60 to 90 seconds, storey count, roof pitch, linear metres, downspouts, access notes.
- Price range by rules before booking, cuts haggling later.
- Book half day windows with travel buffers.
- Route batching by postcode cluster, keep crews in 10 to 15 km zones.
- Weather logic auto moves high wind or rain days, one batch message to all clients.
- Proof photo uploads to the invoice, before and after.
- Payments deposits for big jobs, balance links on completion.
- Reviews request at 2 hours, reminders at day 3 and 7.
- Biannual reminders spring and fall, plus storm-triggered inspections.
- Upsells gutter guards, downspout flush, minor seal or bracket repairs.
Fast quote flow that converts
- Lead submits form or calls.
- AI asks storeys, roof pitch low or steep, approximate gutter length in metres, downspout count, access notes.
- Client uploads 2 to 3 photos.
- System shows a realistic range and the next two time windows.
- Client picks a window. Confirmation SMS includes prep and access checklist.
- Final quote and deposit link arrive after quick review.
Intake fields that keep quotes accurate
- Storeys, 1, 2, 3 or more.
- Roof pitch, low, medium, steep.
- Gutter length in metres, estimate is fine.
- Downspout count.
- Guards present, yes or no, type if known.
- Access notes, rear yard, narrow side, power outlet, water source.
- Photos, front elevation, rear elevation, close-up of worst section.
- Map pin for routing.
Example pricing rules, use as a knowledge base
Adjust to your region and crew costs.
| Scope | Typical range, CAD | Unit | Notes |
|---|---|---|---|
| Clean, single storey | 4–8 | per m | Add for heavy debris or awkward access |
| Clean, two storey | 6–12 | per m | Include safety and ladder time |
| Downspout flush | 15–30 | each | Add for clogs or disassembly |
| Minor seal or bracket | 20–60 | each | Small repairs only, no full replacement |
| Guard install, basic | 15–25 | per m | Material dependent, confirm photos |
| Guard install, premium | 25–35 | per m | Higher materials, longer fit time |
State the range upfront, confirm again in the quote. Store consent by SMS or email.
Route and schedule logic that protects margin
- Batch by postcode clusters, target under 60 km per crew per day.
- Enforce 15 to 30 minute travel buffers between jobs.
- If a crew does not accept a job in 2 minutes, auto route to the next nearest crew.
- Wind above threshold or rain probability high inside 24 hours, batch move the day, send first pick links.
- Keep a short-job hotlist, downspout flushes near each zone to backfill gaps.
- Require two-person teams for 2 storey and above, block solo bookings.
High impact automations
- Missed call text back in 15 seconds with the fast intake link.
- Photo intake prompts, front, rear, close-up.
- Quote chasers at 24 and 72 hours.
- Deposit collection 15 to 30 percent for large or guard installs.
- Crew checklist SMS, ladders, hose, fittings, sealant, guard type.
- Review request at 2 hours with templated replies.
- Biannual reminders 6 months after service.
- Storm trigger after heavy rain, for example 25 mm in 24 hours, run inspection campaign.
- Guard upsell to clients with heavy debris photos.
Scripts that convert
- First reply, “I can give you a price range now if you share storeys, metres of gutter, and two photos.”
- Range anchor, “Two storey home, about 55 m of gutter, typical jobs land between 420 and 650 CAD. Want the next morning or afternoon window?”
- Guard upsell, “Your photos show heavy debris. Guards add 15 to 35 CAD per metre depending on type. Interested in a quote line for that?”
- Close, “I have Wednesday 09:00 to 12:00 or Thursday 13:00 to 16:00. I will send prep instructions now.”
Metrics to track weekly
| Metric | Target | If below target, do this |
|---|---|---|
| First response time | under 2 minutes | Turn on missed call text back, extend AI hours |
| Intake completion rate | over 70 percent | Reduce fields, push photo prompts |
| Quote turnaround | under 24 hours | Use templates, standard repair items |
| Quote to deposit conversion | 35–55 percent | Tighten ranges, add expiry, follow up twice |
| Daily drive distance | under 60 km per crew | Rework zones, batch routes |
| Weather reschedule notice | 12–24 hours | Raise thresholds, automate batch moves |
| Review rate | 25–40 percent | Ask at 2 hours, remind day 3 and 7 |
| Biannual repeat rate | 40–60 percent | Strengthen reminder copy and timing |
Real example, compact
A small team in Barrie moved to route batching and biannual reminders. Over 90 days: 228 inquiries, 75 percent intake completion, 121 deposits, average job 520 CAD. Wind and rain days batch-moved in one click, no angry calls. Biannual reminder acceptance hit 52 percent, adding predictable autumn work.
Owner insights
- Linear metres plus photos beat “come quote it” delays.
- Two-person crews on taller homes reduce risk and callbacks.
- Storm-triggered inspections generate high-intent return work.
- Guards plus minor repairs add profit without a full replacement crew.
Setup blueprint in GoHighLevel
- Intake form, storeys, pitch, metres, downspouts, guards, access, photos, map pin.
- Voice AI for calls that routes to the form or books a consult window.
- Quote templates with line items for flushes, seals, brackets, guards.
- Stripe connected, deposit and balance links enabled.
- Workflows, quote chasers, deposit reminders, route batching, weather moves, crew checklists, reviews, biannual reminders, storm triggers.
- Pipelines by zone, North, Central, South.
- Test with 20 real leads, tune ranges and thresholds.
FAQs
How do I avoid scope creep
Collect metres and photos up front. Use line items for repairs and guards. Get written approval before extra work.
What about tall homes
Require two-person crews and block solo bookings for two storey and above.
How do I set storm triggers
Use a forecast threshold workflow. If rainfall exceeds your set value, send inspections to recent clients.
What deposit should I take
15 to 30 percent for bigger cleans or guard installs. Smaller cleans can be balance only.
Can I run this as a subscription
Yes. Offer spring and fall cleans as a subscription with card on file and preferred windows.
Commercial next steps
- Start a free GoHighLevel trial and deploy the gutter snapshot with intake, quotes, deposits, routing, weather, and reminders.
- Train crews on photo documentation and checklists.
- Turn on biannual plans and guard upsell automations for higher LTV.