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2 min read Speech Therapists

GoHighLevel for Child & Speech Therapists: Automate Scheduling, Track Progress and Streamline Family Communication

Child and speech therapists can use GoHighLevel to simplify client intake, automate scheduling, streamline parent communication and track progress—all without juggling multiple apps.

TL;DR

GoHighLevel helps child therapists and speech pathologists:

  • Automate session scheduling with built-in calendars
  • Track student/client progress with custom contact fields and forms
  • Send appointment reminders via email or SMS
  • Streamline communication with families through centralized messaging
  • Create recurring treatment plans and follow-up workflows
  • Replace tools like Calendly, Mailchimp, and Notion—all in one dashboard

Why Child & Speech Therapists Need an All-in-One CRM

You juggle intake forms, session scheduling, parent updates, follow-ups, and renewal reminders. Doing this across 3–5 apps (plus your memory) wastes time and causes errors. GoHighLevel (GHL) pulls it all into one centralized CRM built for service providers—especially those who manage recurring appointments and need ongoing client communication.

Real-Life Equivalent Tools Replaced

Tool Used GHL Alternative
Calendly GHL Calendar & Appointment Reminders
Mailchimp GHL Email/SMS Sequences
Notion or Google Docs GHL Contact Notes, Forms, and Pipelines
WhatsApp/Facebook GHL Unified Conversations Panel

Core Features for Child & Speech Therapists

📅 Appointment Automation

  • Build weekly, biweekly or custom recurring sessions
  • Send reminders to parents automatically
  • Sync calendars with Google or Outlook

📝 Digital Intake & Progress Forms

  • Create therapy-specific intake forms
  • Customize post-session progress trackers
  • Automatically attach forms to each contact record

📂 Contact Records With Treatment History

  • Store diagnoses, notes, and session history
  • Use Custom Values for child's age, care plan, and therapist notes
  • Log parent communications in one timeline

📣 Parent Communication & Reminders

  • Send SMS/email check-ins after each session
  • Trigger birthday emails or renewal reminders
  • Auto-send appointment prep instructions

🧠 Workflow Examples

  • New Child Referral → Parent Intake → Initial Consult → Weekly Therapy Plan → Monthly Report
  • Follow-up Missed Session → Trigger rebooking link + SMS apology note
  • Progress Milestone → Send success email to parents with next steps

Use Cases

Role How They Use GoHighLevel
Speech Therapist Intake → Weekly sessions → Progress forms → Parent follow-up
Pediatric Occupational Therapist Eval forms → Recurring care plan → Documented parent updates
ABA Therapy Provider Assign therapists → Track behavior goals → Send family reports

Frequently Asked Questions

Can I customize intake and progress forms for different types of therapy?
Yes. Use GHL’s form builder to tailor every question, and link forms directly to client profiles.

Can parents receive automatic reminders and session recaps?
Absolutely. Set up email/SMS sequences to go out before and after sessions.

Can I track attendance and no-shows?
Yes. Combine Calendars, Pipelines and Tags to track attendance and missed appointments.

Is this HIPAA-compliant?
While GHL includes security tools, you must confirm compliance based on your country’s healthcare regulations. Secure messaging and encrypted data handling are built-in.

Who This Is For

  • Independent speech therapists or pediatric therapists
  • Group therapy centers managing multiple specialists
  • Mobile or in-home therapists juggling multiple families
  • Clinics who want to simplify tools and improve retention

CTA

Start automating your child or speech therapy practice with GoHighLevel:
👉 Try GoHighLevel CRM
👉 Take the GoHighLevel Bootcamp