GoHighLevel Calendars: Automate Appointments, Reminders and Bookings

TL;DR

• Set up booking calendars for services, teams, or locations
• Automate confirmation and reminder texts/emails
• Embed calendars on your site or link in funnels
• Sync with Google Calendar and assign appointments by availability

What Is the GoHighLevel Calendar?

GoHighLevel’s Calendar tool lets you automate appointment scheduling directly inside your CRM. Whether you're booking discovery calls, coaching sessions, demos, or services, the calendar removes friction from the process.

Each calendar can be linked to:

• A specific user or team
• A service or appointment type
• A funnel page or website

The calendar automatically blocks unavailable times and syncs with external calendars to avoid double-booking.

Use Case: Booking Free Consultations from Website

Problem: Manual booking process was slow, and leads dropped off.

Solution:

• Created a calendar for free 15-min consults
• Embedded on landing page with form integration
• Set up confirmation SMS and 1-hour reminder

Result: 3x more consultations booked and 40% fewer no-shows.

How to Set Up a GoHighLevel Calendar

1. Go to "Calendars" > "+ New Calendar"
2. Choose the calendar type: Round Robin, Collective or Class
3. Set availability, buffer time, and appointment limits
4. Add team members and assign user roles
5. Customize confirmation/reminder messages
6. Embed or share link for scheduling

Advanced Tips

• Create different calendars for sales, support, and onboarding
• Link calendar submissions to workflows (e.g. send a follow-up sequence)
• Use calendar triggers to auto-create opportunities or tasks
• Sync with Google/Outlook for better team coordination
• Enable deposits or form submissions pre-booking

🔗 Try the Calendar in GoHighLevel

🎓 Automate Scheduling in Bootcamp

FAQs

Can I use multiple calendars for different services? Yes, you can create unlimited calendars with unique settings and availability.

Can I customize reminder messages? Yes, you can edit SMS, email, and notification content per calendar.

Do calendars integrate with websites or funnels? Absolutely. Embed them via iframe or link them in any funnel step.

Can team members get assigned appointments automatically? Yes. Use Round Robin or availability-based rules.

Does this work in SaaS Mode? Yes. Each subaccount manages its own calendars and automations.